TIMBER PINES PICKLEBALL CLUB INC
BOARD OF DIRECTORS MEETING MINUTES
October 4, 2023, Wellness Center Education Room
CALL TO ORDER: President Knowlton called the meeting to order at 3:00 p.m.
PROOF OF NOTICE: Agenda was posted in editions of the Friday Fix and Flash, and posted on the Bulletin Board at the Courts.
PROOF OF NOTICE ESTABLISHED
PROOF OF QUORUM:
Present: Asbel, Beaudoin, Knowlton, Kohlberg, Lorenzen, Powers, Hunter Absent: None Also Present: 18 other members
PROOF OF QUORUM ESTABLISHED
APPROVAL OF MINUTES:
Minutes of the April 28, 2023 meeting were presented. Motion to approve minutes made by Hunter, seconded by Lorenzen.
MOTION CARRIED BY UNANIMOUS CONSENT
TREASURER’S REPORT:
- Powers reported on current cash balances, available cash, and potential uses. Current “available cash” is $2210. Listed potential uses, including no dues increase; club-wide event; subsidize the Bash; purchase balls; donations.
- Discussion regarding sale of The Den and TPPCI subscriptions.
- Submitted “Changes/Thoughts” for 2024 budget and operations, tournament excess funds; purchase Den subscriptions; new Den ownership impacts; cost and need for balls Motion to accept Treasurer’s report by Kohlberg, seconded by Beaudoin.
MOTION CARRIED BY UNANIMOUS CONSENT
PRESIDENT’S REPORT:
- Knowlton reviewed many summer activities, facilities improvements, special events (especially for Beginner level) and Special Olympics coaching by Tom Asbel and Adele Angers.
- Knowlton reviewed, for the record, votes taken by the Board via email, including approvals for $1200 Bash band; $413 to Larry Pierce for tournament medals; $500 for employee luncheon; disposition of excess tournament funds; $300 for food warmer.
STANDING COMMITTEE UPDATES:
Administration - Hunter reported on Rules & Regulations project for both TPCA and TPPC with possible overlaps.
Facilities – Asbel reported on improvements, including water fountain at North shade structure; courts numbering; new ERNE ball machine.
Training & Development – Lorenzen reported on proposed new/revived training events, including Beginners’ lessons; NPUs; Skills & Drills; Advanced training opportunities.
Events – Beaudoin reported on social-oriented events, including cookouts (now twice each month); Save the Dates form sent; ABCD Round Robin (max $80 per month subsidy for 9 months); Bash (at PAC in 2024); get a Pro for advanced level clinic using tournament funds.
Communications – Kohlberg reported on recurring communications, including Friday Fix; TPCA Timber Times; TPCA monthly Newsletter; monthly meeting agendas and minutes; and anything requested by Board or members for dissemination.
Finance/Membership – Powers reported on Dues-based cash flows; pavilion charge now $ (plus tax) flat fee; potential Den fees stay same only through Jan 1, 2025. Membership at June 30, 2023 is 1150. Motion to increase 2024 dues to $15 by Asbel, seconded by Hunter.
MOTION CARRIED BY UNANIMOUS CONSENT
AD-HOC COMMITTEE UPDATE:
Hunter presented detailed draft of suggestions for Absentee Ballot Procedure. Noted By-Laws require minimum of 80 members physically present to reach a quorum. Commitee continuing its work.
UNFINISHED BUSINESS:
Ken Krueger discussed acquisi;on of new ERNE ball machine and prac;ce balls purchased by TPCA for the Club. Suggested advise Pan Yost have ball machines as a topic for future TP News Network video. Ball machine training to begin later in October.
NEW BUSINESS:
- Krueger discussed Fall/Winter schedule for play and training. Lots of detail. Volunteers needed to assist him.
- Discussed 2024 Dues approval and collection dates (Mondays at the Lodge, at Wednesday ABCD, at cookouts).
- Discussed video lessons and tips library.
- Discussed $100 hole sponsorship at Veteran’s Club golf tourney November 12. Funds support TPCA Honor Flight and US Marine Corps Toys for Tots. Motion to approve $100 expense by Hunter, seconded by Asbel.
MOTION CARRIED BY UNANIMOUS CONSENT
MEMBER COMMENTS:
Question why TPCA won’t purchase leaf blowers for Club. Dalley to request from Stuart Dieness.
Discussion regarding Social Membership status and Den impact.
NEXT MEETING: In November. Date and place TBA.
ADJOURNMENT: Motion to adjourn at 4:32pm.
MOTION CARRIED BY UNANIMOUS CONSENT